Define the event before choosing equipment
Explain whether the occasion is a private party, a dance-focused programme or a celebration that combines dinner, speeches and music. Share the venue or area, guest estimate and approximate programme length. Describe where guests will dance and where they will sit or talk. This helps the team discuss coverage and the shape of the evening without treating speaker count as the whole production plan.
Confirm the performer’s setup
Ask the DJ for the equipment they will bring, what they need supplied, the model names and a technical contact. Include booth monitoring and any microphone needed by a host. If two DJs or a live performer share the system, flag those handovers before the equipment list is agreed. A technical enquiry does not itself book a DJ or confirm that a requested model is available.
Separate continuous music from planned moments
List entrances, announcements, performances and other moments that interrupt the DJ set or need a specific track. Agree which person gives those cues and how late requests will be handled. For pre-recorded tracks, provide the approved version and a clear label. Discuss lighting separately for the performance area, dance floor and entrances, particularly where photographers or video teams need to capture the programme.
Agree the venue conditions and the scope
Ask the venue for its access arrangements, operating conditions and agreed finish time, and share those with the production team. Send the date, location, headcount, DJ requirements and optional production budget in PKR. The production team confirms the suitable scope, crew and availability after review. Keep the DJ and venue contact involved in that discussion so everyone works from the same agreed technical plan.
Your next step
Tell us what you’re putting on.
Share what is confirmed and where you need help. The team will discuss the production scope and availability with you.
Build your event brief